Adding Out of Office to your Email

An autoresponder sends a prepared reply when people email your address. Use it for an absence notice, with an end date so it does not continue after you return.

Open Autoresponders

In cPanel, open Autoresponders and select Add Autoresponder. You can also reach this area from Email Accounts > Manage > Send Automated Responses. If you only have Webmail access, use the secure Webmail guide; availability of mailbox tools depends on your access.

Complete the form

• Character Set: retain utf-8 unless your message requires a different encoding.
• Interval: the number of hours between replies to the same sender. Zero means respond every time; choose a suitable interval to avoid repeated replies.
• Email and Domain: select the existing mailbox that should respond. An autoresponder alone is not a mailbox.
• From: enter the sender name you want recipients to see.
• Subject and Body: write a concise absence notice. Include an alternative contact only with their agreement, and avoid unnecessary personal travel details.
• This message contains HTML: leave unticked for plain text.
• Start and Stop: choose Immediately or a Custom start; set a Custom stop for a temporary absence. Check the dates and time shown before saving.

Select Create after reviewing the form. Check the entry under Current Autoresponders and test from an address you control. To change or remove it later, return to that list and use its edit or delete action, as described in cPanel’s autoresponder documentation.

No autoresponder was enabled during this review.

Need assistance? Contact Rhino Hosting Support. Include the relevant error and application version, but never send your password.

Content reviewed: 29 September 2026. Controls checked in cPanel 138.0.10, Jupiter. Account-changing actions were not performed for this guide.