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Adding Out of Office to your Email

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In Order to add an Email Auto Responder, or an “Out of Office” Reply to your email account you need to follow these steps.

Firstly, log into your webmail, you can do this by going to yourdomain/webmail, so for example is your domain is www.rhinohosting.co.za, then you will go to www.rhinohosting.co.za/webmail. once you do this you will be faced with a screen asking for your username and password as shown below. Here you type in your full email address and password

STEP 2

You should then see a screen as per below and you will now click on AUTO RESPONDERS under “Manage your Inbox”

STEP 3

Now click on ADD AUTORESPONDER

STEP 4

We will now configure each of the Autoresponder fields as follows :

Option Description
Character Set The standard Character set is “utf-8,” but you can change it here.
Interval Here you can set how many hours to wait before autoresponding to the same email address.
Email This will list the email address you are setting up the autoresponder for.
From You can enter a “From” address here. I recommend using the same address a the Email field.
Subject Enter a subject line here. For example: “John is out of the office.”
HTML Check this if you want to enter HTML into the “Body” of your email.
Body Enter your Autoresponder message here.
Start Choose if want this autoresponder to begin Immediately or set a Custom start time.
Stop Here you can set a Custom date for your Autoresponder to stop responding, or set to Never

Once you have done this it is Set

If you have any problems, please feel free to contact the Help desk

 

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